# Purchase Delivery Notes

## Documents - Purchase Documents

In this screen you can create **delivery notes from your suppliers** when goods are received to update the current inventory.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Xey9cJlLMrZXiS2b%2F-M5-XxsUj1_LUh4R6FO3%2FFACTORYPOS%20PURCHASE%20DELIVERY%201%20MOVIL.png?alt=media\&token=b4f1fc46-db5d-4c4c-a78d-c5a864d58431)

To create a **new Delivery Note**, tap the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4UNTT5qE88662gZlGS%2F-M4UNre1df7-djt_z-BI%2Fadd_item_red.png?alt=media&#x26;token=06c5b46f-34d5-45e1-b770-cc6150363f94" alt="" data-size="original"> button.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Xey9cJlLMrZXiS2b%2F-M5-Y6A7tyJGuTu6YFTE%2FFACTORYPOS%20PURCHASE%20DELIVERY%202%20MOVIL.png?alt=media\&token=d88efb95-80ad-4d09-95b4-b9745d48ce0f)

You have to **select the supplier** you are ordering from.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-ZFZCy4BIxAO6bItt%2FFACTORYPOS%20PURCHASE%20DELIVERY%203%20MOVIL.png?alt=media\&token=b1710584-f996-4370-995b-71028f431a56)

In this screen you can enter the order in the same way as when making a sale. Here you will see only the items with the **Stock status active**.

To **search for items** you can use the **Search** option, from the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-ZNMTNrVr6roqSD1r%2FFACTORYPOS%20PURCHASE%20SEARCH%201%20MOVIL.png?alt=media\&token=d82706a4-c4a5-4f25-8eee-3adad6c09269)

You can use the **Filter** button to search by description. The current stock of the selected item will be displayed.

##

With the **Sample** option you can load all **items with 0 units** and thus modify only the units with the numeric keypad. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-ZV0R-7p_j-ttQ2zi%2FFACTORYPOS%20PURCHASE%20DELIVERY%204%20MOVIL.png?alt=media\&token=234bba26-22e8-4142-9afb-ffb3f5d63226)

##

With the **Generate** option you can load a list of **items sold since the last order** placed , so you can easily replace the inventory to its previous state. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-MUQ-bgeJNos3tFUKFbZ%2F-MUQ-mXGivHzSU9MPfye%2FFACTORYPOS%20PURCHASE%20DELIVERY%205%20MOVIL.png?alt=media\&token=d0dd49d5-1ca6-4c2b-a75f-81e71c9d96df)

##

With the **Order** option you can transfer an **existing order to the delivery note**, so you do not need to re-enter all the items. You can access this option via the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line">, located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-ZjpdlZ4hgc_Ss5E2%2FFACTORYPOS%20PURCHASE%20DELIVERY%206%20MOVIL.png?alt=media\&token=13c14c5e-1a22-4f4f-90c4-66ca90b2c4be)

You will see all **pending orders from this supplier** for the selected period. Select the order to be transferred and press the **Accept** button.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-MUQ-zNlHjnDUOLMh-tp%2F-MUQ05Z3zj3vsdV5u3ii%2FFACTORYPOS%20PURCHASE%20DELIVERY%207%20MOVIL.png?alt=media\&token=53bf4edc-a758-4eb6-8a01-9bedfd354776)

The order is transferred to the delivery note. The status of the order is changed to **Closed**.

##

There are more options in the **context menu**:

* _**Discount**:_ You can apply the discount offered by your supplier to the whole order.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-_1luGrHufGASQZMg%2FFACTORYPOS%20PURCHASE%20DISCOUNT%20MOVIL.png?alt=media\&token=e38e66a8-ed90-4eed-b9d1-2c1d69483a22)

* _**Supplier**:_ You can change the current supplier of the delivery note, but only if no item has been entered yet.
* _**Filter**:_ You can select to display all items in stock or only items that have been previously purchased from this supplier.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-_6v0zTYJ63_C2JgS%2FFACTORYPOS%20PURCHASE%20DELIVERY%208%20MOVIL.png?alt=media\&token=3423485e-2759-45cd-9f35-0451182f1f36)

* _**Print**_: You can **print the delivery note** on the receipt printer or export to PDF or CSV. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line">, located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-_IbgztgmoPzur-md%2FFACTORYPOS%20PURCHASE%20DELIVERY%209%20MOVIL.png?alt=media\&token=a5415cad-ad6b-42c5-ac94-204b24613d4c)

##

You can **finalize the delivery note** with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4ygRvgpdALRzb_0I3M%2Fkb_finalizar.png?alt=media&#x26;token=cd45a9f8-f49d-4bcb-a6d8-2d2735029836" alt="" data-size="original"> button or **cancel the order** with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4tX1anCmYKA440j-uF%2F-M4tYRbQ1DsvjCs2NOEn%2Fkb_cross.png?alt=media&#x26;token=53e01daa-71bf-4e09-aeba-c9003714114a" alt="" data-size="original"> button.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M5-Z8x6QXqG5Sf8m0Lu%2F-M5-_X80kjzopV5rxGC8%2FFACTORYPOS%20PURCHASE%20DELIVERY%2010%20MOVIL.png?alt=media\&token=b359cd9f-54b1-47eb-bd4e-95165d3b302c)

The delivery note is saved and can be reopened at any time. The **inventory has been updated** with the new items.

You can **delete** a delivery note with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4yh3UAHmcG_9EMoo8A%2Fdocuments_delete.png?alt=media&#x26;token=87b9c89b-c67e-4052-bd31-9be0c50d8e26" alt="" data-size="original"> button and the inventory will be updated again.

Using the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uLzIsaeOWN94YBP99%2Fprint_report.png?alt=media&#x26;token=a23d3eb6-6028-442f-9136-e08ba21317aa" alt="" data-size="original"> button you can **export the current chart** into the following formats:

* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uM4Z5zY9YBBKAzyvZ%2Fprint_csv.png?alt=media&#x26;token=214be8c6-5e6d-4029-9d55-c986a76edac1" alt="" data-size="original">&#x20;
* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uM9TSWtT1DMCqnild%2Fprint_pdf.png?alt=media&#x26;token=6b0e86d6-1d70-4c45-aead-5ae304d6c48e" alt="" data-size="original">&#x20;
* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMCgZOGKlAVsBvaa5%2Fprint_email.png?alt=media&#x26;token=69e1fe41-458c-4c56-94f1-da8ae6c3ea37" alt="" data-size="original"> (sent as an attached PDF file)
* &#x20;<img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMGzqiEtqnnZhL7ok%2Fprint_google.png?alt=media&#x26;token=7a8b811c-2f87-4133-822a-b86169ea5147" alt="" data-size="original"> (printed in A4 format using the Google Cloud Print service)
