# Purchase Orders

## Documents - Purchase Documents

In this screen you can create **definitive orders** to your suppliers. An order can be transferred to a **delivery note** when the goods are received.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-SjfniynBGXaIBMID%2FFACTORYPOS%20PURCHASE%20ORDERS%201%20MOVIL.png?alt=media\&token=2b1e7b84-70cf-42a7-adad-cdd480d02a5f)

To create a **new Purchase Order**, tap the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4UNTT5qE88662gZlGS%2F-M4UNre1df7-djt_z-BI%2Fadd_item_red.png?alt=media&#x26;token=06c5b46f-34d5-45e1-b770-cc6150363f94" alt="" data-size="original"> button.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-Strsl47PzGbWTbFu%2FFACTORYPOS%20PURCHASE%20ORDERS%202%20MOVIL.png?alt=media\&token=989c5fbc-0717-4ed8-8b1f-f990923dbe20)

You have to **select the supplier** to order from.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-Sz98751vSNSZHqiP%2FFACTORYPOS%20PURCHASE%20ORDERS%203%20MOVIL.png?alt=media\&token=6668bec0-ab5e-475d-bcd2-6348528eaca6)

In this screen you can enter the order in the same way as when making a sale. Here you will see only the items with the **Stock status active**.

To **search items** you can use the **Search** option, from the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-T8Jqa9BYHHkJj0HJ%2FFACTORYPOS%20PURCHASE%20SEARCH%201%20MOVIL.png?alt=media\&token=c134cf20-ff31-45e9-8cf1-1175e7424ef8)

You can use the **Filter** button to search by description. The current stock of the selected item will be displayed.

##

With the **Sample** option you can load all **items with 0 units** and thus modify only the units with the numeric keypad. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-TFgB--mk4I--kSy0%2FFACTORYPOS%20PURCHASE%20ORDERS%204%20MOVIL.png?alt=media\&token=ae103e26-eaff-4094-bb5f-2d432f0505e4)

##

With the **Generate** option you can load a list of **items sold since the last order** placed, so you can easily reset the inventory to its previous state. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-MUQ-bgeJNos3tFUKFbZ%2F-MUQ-mXGivHzSU9MPfye%2FFACTORYPOS%20PURCHASE%20DELIVERY%205%20MOVIL.png?alt=media\&token=d0dd49d5-1ca6-4c2b-a75f-81e71c9d96df)

##

With the **Discount** option you can apply the discount offered by your supplier to the entire order. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line">, located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-Wf9uMO4DRqBxXbht%2FFACTORYPOS%20PURCHASE%20DISCOUNT%20MOVIL.png?alt=media\&token=02ede921-d36c-4603-b4b3-aeb50d9c1954)

##

There are more options in the **context menu**:

* _**Supplier**_: You can change the current supplier of the order, but only if no item has been entered yet.
* _**Filter**_: You can select to display all items in stock or only items that have been previously purchased from this supplier.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-Wo3UdW55TDYp8nXn%2FFACTORYPOS%20PURCHASE%20ORDERS%206%20MOVIL.png?alt=media\&token=d98a44a8-92a9-4890-a13f-741070aa32fa)

* _**Print**_: You can **print the order** on the receipt printer or export to PDF or CSV. You can access this option through the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> , located at the end of the top bar.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-WxpRyCqch7EoZKad%2FFACTORYPOS%20PURCHASE%20ORDERS%207%20MOVIL.png?alt=media\&token=f9682b86-b389-446f-baf0-9c03954e9be0)

##

You can **finalize the order** with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4ygRvgpdALRzb_0I3M%2Fkb_finalizar.png?alt=media&#x26;token=cd45a9f8-f49d-4bcb-a6d8-2d2735029836" alt="" data-size="original"> button or **cancel the order** with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4tUKIo7DFhfThu4w9M%2F-M4tV247COKXffhuJiMC%2Fkb_cross.png?alt=media&#x26;token=220c09d8-a5e6-481e-99b0-71f235c6fafd" alt="" data-size="original"> button.

![](https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yjK9HZZrRo5HF_-4I%2F-M5-XBUdokqQbUYeN1Jr%2FFACTORYPOS%20PURCHASE%20ORDERS%208%20MOVIL.png?alt=media\&token=1c784b86-e0ed-421f-b06c-a90199207a14)

The order is saved and can be reopened at any time.

##

The status of the order will be changed to **Closed** when it is transferred to **Delivery Note**. You can **change the status** of an order and thus be able to edit it again. Select the order and press the **Open/Close** option from the list of functionalities in the secondary menu <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media&#x26;token=a97c9310-dade-4943-855e-badd0501643f" alt="" data-size="line"> .

You can **delete** an order with the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4yh3UAHmcG_9EMoo8A%2Fdocuments_delete.png?alt=media&#x26;token=87b9c89b-c67e-4052-bd31-9be0c50d8e26" alt="" data-size="original"> button.

Using the <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uLzIsaeOWN94YBP99%2Fprint_report.png?alt=media&#x26;token=a23d3eb6-6028-442f-9136-e08ba21317aa" alt="" data-size="original"> button you can **export the current chart** into the following formats:

* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uM4Z5zY9YBBKAzyvZ%2Fprint_csv.png?alt=media&#x26;token=214be8c6-5e6d-4029-9d55-c986a76edac1" alt="" data-size="original">&#x20;
* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uM9TSWtT1DMCqnild%2Fprint_pdf.png?alt=media&#x26;token=6b0e86d6-1d70-4c45-aead-5ae304d6c48e" alt="" data-size="original">&#x20;
* &#x20;<img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMCgZOGKlAVsBvaa5%2Fprint_email.png?alt=media&#x26;token=69e1fe41-458c-4c56-94f1-da8ae6c3ea37" alt="" data-size="original"> (sent as an attached PDF file)
* <img src="https://3463728548-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMGzqiEtqnnZhL7ok%2Fprint_google.png?alt=media&#x26;token=7a8b811c-2f87-4133-822a-b86169ea5147" alt="" data-size="original"> (printed in A4 format using the Google Cloud Print service)
