# Purchase Orders Proposal

## Documents - Purchase Documents <a href="#documents-purchase-documents" id="documents-purchase-documents"></a>

In this screen you can create your **drafts for future orders** to your suppliers. When an order is correct it can be transferred to a definitive order.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWyReKb-crMyr6RCIrZ%2FFACTORYPOS%20PURCHASE%20PROPOSAL%201.jpg?alt=media\&token=9c697746-47f3-46a0-ac31-3a7808260eb0)

To create a **new Order Proposal**, tap the <img src="https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4UNTT5qE88662gZlGS%2F-M4UNre1df7-djt_z-BI%2Fadd_item_red.png?alt=media&#x26;token=06c5b46f-34d5-45e1-b770-cc6150363f94" alt="" data-size="original"> button.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWyRmqZ0gH-bb2x3Vco%2FFACTORYPOS%20PURCHASE%20PROPOSAL%202.jpg?alt=media\&token=3da5aef8-8065-4bf7-8ba1-7118360d3562)

In this screen you can enter the order in the same way as when making a sale. Here you will see only the items with the **Stock status active**.

To **search for items** you can use the **Search** option, from the secondary menu ![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4-DC_7JPRKffb-sd96%2F-M4-HJchlYf9OdMGGfm-%2Fsecundary_menu.png?alt=media\&token=a97c9310-dade-4943-855e-badd0501643f), located at the end of the top bar.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWySVw8SvqecBk4bIP5%2FFACTORYPOS%20PURCHASE%20SEARCH%201.jpg?alt=media\&token=dcd02151-5896-4554-a98d-bce9d3097232)

You can use the **Filter** button to search by description. The current stock of the selected item will be displayed.

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With the <img src="https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MVsMYwFyT8kkkb1H1yr%2F-MVsNRZyc5bYx8LmKk_t%2Fsample.jpg?alt=media&#x26;token=19145199-3f64-48ea-a417-1082aafc5d60" alt="" data-size="original"> **Sample** option you can load all **items with 0 units** and thus modify only the units with the numeric keypad.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWySb26LJmmkA-lpwLr%2FFACTORYPOS%20PURCHASE%20PROPOSAL%203.jpg?alt=media\&token=e6065ad5-d6d2-4f55-8d3a-1e0d6e3567ef)

## &#x20;<a href="#undefined-1" id="undefined-1"></a>

With the <img src="https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MVsMYwFyT8kkkb1H1yr%2F-MVsNv7R9t2P32weLoXf%2Fgenerate.jpg?alt=media&#x26;token=2e40bc76-086b-4ec2-86ca-d521aca0685f" alt="" data-size="original"> **Generate** option you can load a list of **items sold since the last order** placed, so you can easily reset the inventory to its previous state.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWyShIFD-oZnFexu-8e%2FFACTORYPOS%20PURCHASE%20PROPOSAL%204.jpg?alt=media\&token=b451326c-3340-4cfd-90ae-2157fdc07d97)

## &#x20;<a href="#undefined-2" id="undefined-2"></a>

With the <img src="https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MVsMYwFyT8kkkb1H1yr%2F-MVsO1zcN4nz_a_M64tM%2Fprint.jpg?alt=media&#x26;token=13f244f4-d6b5-4944-9e65-0fe12ae9d66a" alt="" data-size="original"> **Print** option you can **print the order** proposal on the receipt printer or export to PDF or CSV.&#x20;

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWySo2uOxBaiK7wKDso%2FFACTORYPOS%20PURCHASE%20PROPOSAL%205.jpg?alt=media\&token=3e4f83f5-393e-492b-b956-986b4d8dc9e4)

## &#x20;<a href="#undefined-3" id="undefined-3"></a>

You can **finalize the order** proposal with the ![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4ygRvgpdALRzb_0I3M%2Fkb_finalizar.png?alt=media\&token=cd45a9f8-f49d-4bcb-a6d8-2d2735029836) button or **cancel the order** with the ![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4tX1anCmYKA440j-uF%2F-M4tYRbQ1DsvjCs2NOEn%2Fkb_cross.png?alt=media\&token=53e01daa-71bf-4e09-aeba-c9003714114a) button.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWySt_QdOT4pOuZZOpN%2FFACTORYPOS%20PURCHASE%20PROPOSAL%206.jpg?alt=media\&token=56fbdf8c-00a8-4a01-9382-546e1991583f)

The order proposal is saved and can be reopened at any time.​

## &#x20;<a href="#undefined-4" id="undefined-4"></a>

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWyT1UHkeDMlTJvEa0P%2FFACTORYPOS%20PURCHASE%20PROPOSAL%207.jpg?alt=media\&token=c69111e4-7050-49bd-8a79-60702759bc28)

If an order proposal is successful, it can be transferred to a definitive order with the ![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4ygoBIAyb7xjY37zqY%2Fkb_generar.png?alt=media\&token=0ffd0b61-017c-4bc6-b111-7e442e5755a1) button.

![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MWyRQA6PteYGcEQ3Wiy%2F-MWyT86tJ_0mH42v3q-X%2FFACTORYPOS%20PURCHASE%20PROPOSAL%208.jpg?alt=media\&token=e7b8f587-b77c-482b-b40b-368496980ad3)

The status of the order proposal will be changed to **Closed** and it is not possible to edit the order again. You can **change the status** of an order and thus be able to edit it again. Select the order and press the **Open/Close** option.

You can **delete** an order with the ![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4yeys_EkMYOWizbchw%2F-M4yh3UAHmcG_9EMoo8A%2Fdocuments_delete.png?alt=media\&token=87b9c89b-c67e-4052-bd31-9be0c50d8e26) button.

Using the ![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MVbjQxqcSUkd6D1Pj-V%2F-MVbjgBiwHjeV8dIY8_w%2Fprint_report.jpg?alt=media\&token=6fd14100-c8d6-4bc6-9633-6d47970a3c3d) button you can **export the current table** into the following formats:

* ​![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uM4Z5zY9YBBKAzyvZ%2Fprint_csv.png?alt=media\&token=214be8c6-5e6d-4029-9d55-c986a76edac1)
* ​![](https://2497775588-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MV2Aqo0rwnTjQHSsUBN%2F-MVbjQxqcSUkd6D1Pj-V%2F-MVbjjju7Xdr5iHqcssz%2Fprint_pdf.png?alt=media\&token=9d560eae-8f2e-43c0-a3b4-8e3e3ec3c935)
* ​![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMCgZOGKlAVsBvaa5%2Fprint_email.png?alt=media\&token=69e1fe41-458c-4c56-94f1-da8ae6c3ea37) (sent as an attached PDF file)
* ​![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M3tgh9KI6GtQ6RBAEz9%2F-M4uL_JvXUb9CHM3S6zL%2F-M4uMGzqiEtqnnZhL7ok%2Fprint_google.png?alt=media\&token=7a8b811c-2f87-4133-822a-b86169ea5147) (printed in A4 format using the Google Cloud Print service)
