Items
Last updated
Last updated
Items are the units that are used to make sales. Items are grouped into Departments.
In this screen, you will be able to configure both the Items and the Departments.
First you will need to add the Departments.
If you want to edit/delete existing departments, double tap on them.
These are the data you can enter in the Departments:
Code: Here you can define the department code. By default, the system generates a sequential code, which can be changed as long as it is unique.
Visible: Select if you want this department to be available on the sales screen.
You can choose an image from the preloaded image catalog. They are sorted by product categories.
You can choose a color that will fill the entire button. The name will appear centered on the button. All Items grouped to this Department, when created, will appear with this color.
You can use your own images. Use the Android Gallery to search for images on your terminal or on an external device connected to it. It is recommended to choose images of a small size. If your device has a Camera, you can take a picture of the Item.
You can choose an image from the web catalog, selecting the classification that best fits. This option appears when you have authenticated in FACTORYCLOUD and assigned the business.
You now have some Departments created.
Here you can enter the values for the item:
Code: This code is generated automatically and sequentially; it can be changed as long as it is unique. The Item can also be sold by entering this code and pressing ENTER on the sales screen.
Status: If an Item has Disabled status it cannot be sold.
Visible: If an Item is Visible it will appear on the sales screen. If an Item is Hidden, it will not appear on the sales screen, but can be sold by its code or bar code.
Favorite: This item can be included in the Favorites Department for quicker access when selling.
Scale: If you have a weighing scale connected to the terminal, activating this option will automatically collect the scale price when the item is sold.
Image: You can add an image or color to the Item button. Tap on the (camera) button to choose between several options.
Name: Here you should enter the name of the item in the default language and you can also enter it in all the languages that are in the application, using the (select_language) button.
Kitchen Name: Here you can use a different description or in another language, to be printed in the kitchen, instead of the usual description.
Price Levels: Here you will be able to view the Purchase and Sale Price Levels available for this Item and edit the values if desired. If you have more than two selling rates and one buying rate then this information will be displayed in a different Price Level tab.
Barcode: Here you can assign the barcode corresponding to this Item.
Department: Here you should enter the Department to which this Item is grouped.
Sales Taxes / Purchase Taxes: You can set the Sales and Purchase Taxes that affect this Item.
Item Type: There are different types of items:
Normal: These are the items that are usually sold.
Pack: Items that are grouped with other items with several options to choose from.
Supplement: These are items that modify others and can add a supplementary cost.
Open Price: You can determine if the price of an item can be changed during the sale
Always: Whenever you sell the item, the price must be entered.
Never: This item can only be sold at its preset price.
User: This item will be sold with the preset price, but if the user has permission to do so, he/she can change it during the sale.
Age verification: When selling this item, you must confirm that the customer is old enough to buy it.
In the Stocks tab, you can activate the stock control for this Item. Here you have the following options available:
Minimum Stock: You will be able to set the optimal Minimum Stock level. You have a Report of the Items with Stock Below the preset Minimum. You can also configure the application to display a warning on the sales screen for Items under Minimum Stock.
Maximum Stock: This is a purely informative field.
Stock Control: Enables Stock Control for this Item.
Selling an item with no stock: If the stock control of this Item is enabled, you will not be able to sell the item if the stock level reaches zero.
Refund is allowed: With this option enabled, you will be able to make negative sales or returns of this Item.
Sales Units: You will be able to set whether to buy this item, by Weight, Units or Volume.
Unit of Measure: You must define the quantity of this item to be sold (Weight, Units or Volume).
Current Stock: In this field, the current stock quantity will be displayed (not editable).
In the Groups tab, you can add this Item to one or more Groups and Sub-Groups, in order to obtain Statistics about it. Choose the line of the Group you want to add it to and tap the Modify button.
Select here the options that best suit this Item or leave them blank.
In the Supplements tab, you can choose which Supplements will be available for this Item and whether it will be mandatory to choose them. This option is not available for Pack Type Items. Tap the Modify button to add the Supplements.
Here you can see all the Supplement Type Items. You will be able to choose as many as you want to be available for this Item.
You can also indicate that supplements are required, so that when you sell the Item, you will automatically get a screen with the Supplements available for it.
On the Modifiers & KP tab, you can select the Preparation Area and Course order where this Item will be printed as a kitchen receipt. You can also choose which Modifier Groups will be available for this Item and whether they are required to be displayed when selling the Item. This option is not available for Pack Type Items.
Tap on the Preparation Area field.
Here you must select the Preparation Area corresponding to this Item or leave it blank to assign none.
Tap on the Course Order field.
Here you must select the Course Order corresponding to this Item or leave it blank to assign none.
Tap on the Modify Allergens button to add the allergens.
Here you can see all the Allergens. You must choose the ones you want to be associated with the article.
Tap on the Change Modifiers button to add the Modifier Groups.
Here you can see all the Modifier Groups. You must choose the ones you want to be available when you sell this Item. When selling you can only choose one Modifier from each Group.
You can also indicate that modifiers are required, so that the Modifiers screen appears every time you sell the product.
In the Packs tab, you can add the components of each of the Choice Groups that make up each Pack. This option is only available for Pack Type Items.
Tap on the Pack Type field.
Select here the Pack Type assigned to this Item or leave it blank if you do not want to use any.
Tap on the Insert button to add the components of each Pack Choice Group.
Here you will see the list of all Items configured as Normal Type Items. Tap on the Group field to select the Choice Group on which you are going to add Items.
After selecting the Group, tap on the Item you want to add.
You can add the Filter to locate the Items easily. Enter a few characters of the searched name and click on the Filter button.
Now you can see the details of the Pack composition and the Items assigned to each Choice Group. If there are any errors, click on the corresponding line and click on the Delete button.
In the Kiosk tab, you can add an image and item information for the kiosk.
In the KDS / Extra Information tab, you can add an image and Item Information for the monitor.
The information managed in this tab will appear in 2 different places:
On the sales screen, when you long click on an Item, one of the options that appears is SHOW PRODUCT INFORMATION. When you click on it, it will show the presentation picture of the dish, the allergens it contains, the written instructions of what ingredients make up the dish and how it should be prepared. This information will make it easier to answer any questions customers may have about any dish on the menu.
In FactoryKDS, so that cooks can see a photograph of how the dish should be presented and see the allergens it contains, the written instructions of what ingredients make up the dish and how it should be prepared.
Now, you have created all the Items you are going to sell.
You can move the Items up and down by dragging the right button of the Item you want to move.
You can choose the information that will be duplicated from the original Item. Enter a name for the new Item and choose the desired options.
In this screen, you will be able to see all the options for this Item. To create the new combinations, tap the Generate button.
Here you can see the available options. You must select the Matrix you want to assign to this product for each Choice Group.
Here you can see how all possible combinations have been generated. The code number of each Item has been created using the number of the original Item followed by the suffix of each Matrix. The description of the Matrix has also been added to the name.
You can edit a Matrix by tapping on its line and then clicking on the Edit button.
You can edit the code number and description if necessary. The barcodes have also been created using the barcode of the original Item followed by the suffixes of each Matrix.
First tap the button and then the button corresponding to the option to add a new department.
Image: Tap on the button to choose between several options.
Name: Here you should enter the name of the department in the default language and you can also enter it in all languages that are in the application, using the button.
Information: Here you should enter the desired department information in the default language and you can also enter it in all the languages that are in the application, using the button.
Image: Tap on the button to choose between several options.
If you select one of them and tap the button you can choose between the options provided: crate a new Department or add Items to the selected Department using the corresponding button.
Information: Here you can enter information about the item, in all the languages that are in the application, using the button.
Image: Tap on the button to choose from several options.
Information: Here you can enter item information, in all languages that are in the application, using the button.
Image: Tap on the button to choose from several options.
You can change the order of the Departments and Items using the button.
You can use the button to create a copy of the currently selected Item. This will allow you to create new items with similar properties more quickly.
If you have created Matrix for Items of type color, size, or any other, you will be able to use the button to add all combinations of the selected Item.
Select an Item and tap the button.
